Boards and their committees are required to take minutes at all meetings. All minutes except those of an executive session should be available to the public within a reasonable time after the meeting. Minutes do not have to be a detailed discussion of who said what, but must give a true representation of all matters discussed at the meeting and the views of the participants. Minutes should include the following information: All members of the board who were present; All motions, proposals, resolutions, orders and measures proposed and their disposition; The results of all votes and the vote of each member by name; The substance of any discussion on any matter; Any other information required by law (Board Policy BDDG) ORS 192.650. Sample minutes and additional information are available from the Oregon Attorney General's Public Records and Meetings Manual 2019.
