Board meeting minutes

Boards and their committees are required to take minutes at all meetings. All minutes except those of an executive session should be available to the public within a reasonable time after the meeting. Minutes do not have to be a detailed discussion of who said what, but must give a true representation of all matters discussed at the meeting and the views of the participants.

Minutes should include the following information:

• All members of the board who were present
• All motions, proposals, resolutions, orders and measures proposed and their disposition
• The results of all votes and the vote of each member by name
• The substance of any discussion on any matter
• Any other information required by law (Board Policy BDDG) ORS 192.650

These sample minutes and additional information are available from the Oregon Attorney General's Public Records and Meetings Manual -- See Requirements of Law, Minutes and Recordkeeping.