Boards and their committees are required to take minutes at all meetings. All minutes except those of an executive session should be available to the public within a reasonable time after the meeting. Minutes do not have to be a detailed discussion of who said what, but must give a true representation of all matters discussed at the meeting and the views of the participants.
Minutes should include the following information:
All members of the board who were present
All motions, proposals, resolutions, orders and measures proposed and their disposition
The results of all votes and the vote of each member by name
The substance of any discussion on any matter
Any other information required by law (Board Policy BDDG) ORS 192.650
These sample minutes and additional information are available from the Oregon Attorney General's Public Records and Meetings Manual -- See Requirements of Law, Minutes and Recordkeeping.
