Click to visit OSBA's home page.
  • Ask OSBA
  • Contact us
  • Team Viewer
for help call: 1.800.578.OSBA
  • Programs

    Let us help
    • Board development
    • Charter schools and authorizers
    • Communications
    • Labor relations
    • Legislative
    • Litigation
    • PACE
    • Policy services
    • Recruitment & jobs
  • Topics

    I need to look up information
    • Ask OSBA
    • Board operations
    • Bonds
    • Budget & finance
    • Charter schools
    • Community engagement
    • Equity
    • Labor & negotiations
    • Legal
    • Legislative & advocacy
    • PERS
    • Policy
    • Public meetings & records
    • Student achievement & graduation
  • Training & Events

    Learning opportunities
    • Upcoming events
    • Previous events
    • Upcoming meetings
    • Previous meetings
    • Online training
    • Advocacy Opportunities
    • Training workshops
    • PACE trainings
    • Webinar archive
  • News Center

    Latest information
    • News stories
    • Legislative Highlights
    • OREdNews archive
    • Media releases
    • Social media
    • Education notes
    • Sounding Boards podcast
  • About OSBA

    Our association
    • Staff
    • Board of directors
    • Board members of color caucus
    • Legislative Policy Committee
    • Oregon school board member of the year
    • Governance documents
    • Election center
    • Finances
    • Membership
    • Jobs at OSBA
    • RFPs and equipment
  • My OSBA

    Your account
    • Member resources
    • New portal login
  • Home
  • Topics
  • Public meetings and records
  • Minutes

Board meeting minutes

Boards and their committees are required to take minutes at all meetings. All minutes except those of an executive session should be available to the public within a reasonable time after the meeting. Minutes do not have to be a detailed discussion of who said what, but must give a true representation of all matters discussed at the meeting and the views of the participants. Minutes should include the following information: All members of the board who were present; All motions, proposals, resolutions, orders and measures proposed and their disposition; The results of all votes and the vote of each member by name; The substance of any discussion on any matter; Any other information required by law (Board Policy BDDG) ORS 192.650. Sample minutes and additional information are available from the Oregon Attorney General's Public Records and Meetings Manual 2019.

Related content

  • Does a board have to have a meeting to schedule a special meeting or cancel a meeting?
  • Are school board members held to the same standard as volunteers in the school district in terms of fingerprinting and background checks?
  • Do executive session minutes need to be reviewed, voted on and approved by the board? How should this be done?
  • Sample opening comments to audience
  • Do we have to take minutes at a board retreat and if so do we have to have them approved at the board meeting?

Popular Content

  • Ask OSBA
  • OSBA Staff
  • Online Store
  • Contact us
  • Feedback
  • Help
  • Legal notice / disclaimer
  • Links
  • Sitemap
  • Subscribe

1201 Court Street NE, Suite 400, Salem, Oregon 97301
  • 1-800-578-6722
  • (503) 588-2800
  • FAX fax: (503) 588-2813