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Putting your thoughts in writing is important when you are introducing a complicated topic. It will allow your legislator time to mull over the issue before responding, and will help you to organize your thoughts so that you can explain them more clearly when you meet.
Put your mailing address and phone number on all correspondence so that the legislator can easily contact you with questions or for more information.
Do not use postcards.
Keep your letters to one issue, short and to the point. Refer to the issue specifically or by bill number, if possible.
Clearly state what it is you want them to do. Support a bill on the floor? Oppose a bill in committee? Draft a bill or an amendment?
Offer specific information on why it is important. What is the bottom line on this issue for your district?
Timing is critical. If the letter arrives too early, it may be forgotten before the vote. One or two days before the vote is taken is generally the best.
Ask that the legislator state his or her position in the reply.
Legislators appreciate thank you notes, as they often use them for materials for newsletters or other materials being mailed to constituents.