Policy coding

Coding within each section follows an alphabetical sequence which is read from left to right, like a library card catalog, with subheadings for major policy areas within each section.

In some cases there are double- or triple-coded policies.  These documents contain individual policies with identical language that have been combined to alleviate confusion during the update process.

A double- or triple-code applies to more than one section; therefore, a double or triple coded policy need only be adopted once in any of the sections to be applied to each of the sections represented in the code. The newly adopted version will then apply to each of the individual codes listed in the entire policy code.  For example, when policy GBK/JFCG/KGC is adopted in section G, it then applies to all three sections: section G, as policy code GBK/JFCG/KGC, section J, as policy code JFCG/KGC/GBK, and section KL, as policy code KGC/GBK/JFCG); thus, it does not need to be readopted again in section J or section KL.  

Some policies are sampled with single- and triple-coded options. The Board will then need to decide whether to address these policy topics in individual policies or as a combined policy, but it is recommended that they be combined or separate, not both (e.g., JFCG/JFCH/JFCI – Use of Tobacco Products, Alcohol, Drugs or Inhalant Delivery Systems vs. JFCG/KGC/GBK – Prohibited Use, Possession, Distribution or Sale of Tobacco Products and Inhalant Delivery Systems (which is the “single” coded tobacco policy), JFCH – Alcohol, and JFCI – Substance/Drug Abuse).