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Does a Board have to convene a Special Session and then go into an Executive Session? Or, can they convene for an Executive Session, adjourn and go into a Special Session to vote on a matter?

 

An executive session is really only part of a public meeting which the Board can legally exclude the public from observing. The best way to handle this would be to:

• Come to order in a special session
• Announce that the board is going into executive session and citing the ORS provision which allows it
• Have the board either leave the room or ask the audience to leave
• Conduct your executive session discussion in private
• Reconvene the public portion of the special session
• Entertain a motion and vote on the matter
• Conduct any other business necessary
• Adjourn

There is an Ask Betsy’s Team post which includes a sample script for the chair to read here: http://www.osba.org/Resources/Article/Ask_Betsy/How_to_start_and_end_executive_session.aspx

For more information on this question, Ask Betsy's Team.