Our board wants to prepare a response to an article in the newspaper. We would like to have our chair send a draft by e-mail, with each of us responding until we get it in a form we can agree on. Is this OK?
June 8, 2012
Writing a letter or position paper by the board on a topic of district business is definitely board work that must follow public meetings laws. This constitutes a discussion of business, even if you later vote to approve the final document at a public meeting.
The use of e-mail should be limited to one-way dissemination of information requiring no response. In other words, the chair can send each board member an initial draft by e-mail. The editing discussion of that draft needs to occur at a public meeting. Be aware that the initial draft - just like any other e-mail between board members - is a public record.
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