Do we have to release the audio or videotape of board meetings or can we give them only the written minutes?
February 21, 2014
Since the tape exists and is in the district's possession it is a public document which must be released when requested as long as the district has it. If the district makes written minutes from the tape it must be kept for one year from the date the minutes were approved by the board. After that the recording may be destroyed.
The rules for records and how long each must be kept is available here: http://sos.oregon.gov/archives/Pages/records_retention_schedule.aspx
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