If a person does not speak at or attend a Board meeting, but wants their email or written statement in the record as public comment, can/should we do that?
January 10, 2013
The minutes should be a record of the meeting only, not a place to park other communication. The communication should not be placed with the minutes of a meeting unless it was actually discussed at the meeting. Any district-business-related communication received by a board member should be put in a communications file to be read by all board members. This file is a public record and must be retained for at least three years.
Here is an earlier Ask Betsy’s Team response on the topic: http://www.osba.org/Resources/Article/Ask_Betsy/How_should_written_notes_be_shared.aspx
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