How much detail should be included in our executive session minutes?
February 26, 2016
Your minutes must give a “true reflection of the matters discussed at the meeting and the views of the participants.” You should state the executive session statute that allows you to hold that portion of the meeting in executive session, and the purpose of the meeting. You also need to provide a summary of the discussion to meet the standard of reflecting the matters discussed and views of the participants.
ORS 192.650 Recording or written minutes required; content; fees. (1) The governing body of a public body shall provide for the sound, video or digital recording or the taking of written minutes of all its meetings. Neither a full transcript nor a full recording of the meeting is required, except as otherwise provided by law, but the written minutes or recording must give a true reflection of the matters discussed at the meeting and the views of the participants.
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