Are boards and their committees required to take minutes at all of their meetings and what should the minutes include?


Boards and their committees are required to take minutes at all meetings. All minutes except those of an executive session should be available to the public within a reasonable time after the meeting. Minutes do not have to be a detailed discussion of who said what, but must give a true representation of all matters discussed at the meeting and the views of the participants.

Minutes should include the following information:

  • All members of the board who were present
  • All motions, proposals, resolutions, orders and measures proposed and their disposition
  • The results of all votes and the vote of each member by name
  • The substance of any discussion on any matter
  • Any other information required by law (Board Policy BDDG) ORS 192.650
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