Ask OSBA

If our board is having a holiday party, is that considered a meeting and do we need to notice it?

March 23, 2023

Generally speaking a party is a social gathering* and not considered a meeting, and there certainly is a fine line between what constitutes a meeting and what does not.  Since... Read More

Can my school district use online fundraising sites such as gofundme.com and donorschoose.org?

March 23, 2023

While these websites do present schools with a new way to raise additional money for educating students, any fundraising through these websites should follow established district policies and procedures. You... Read More

Can the chair call meetings whenever he or she wants, including executive sessions?

March 23, 2023

The answer is slightly different for K-12, ESD and community college boards. K-12 boardsSpecial meetings, including executive sessions, may be convened at least 24 hours before such a meeting is... Read More

For a board appointed committee (with no board member quorum participating) is the board executive assistant required to take the minutes or is someone designated from the committee during the initial meeting allowed to do so?

March 23, 2023

Committees formed by and reporting to the board have to follow all of the same public meetings law requirements that the board itself has to follow. A committee should have... Read More

Do we have to take minutes at a board retreat and if so do we have to have them approved at the board meeting?

March 23, 2023

Oregon statutes recognize three kinds of meetings: regular, special and emergency meetings. A regular meeting is one on the calendar adopted in July at the annual organization meeting of the... Read More

Are school board members held to the same standard as volunteers in the school district in terms of fingerprinting and background checks?

March 23, 2023

In their role as elected board members fingerprinting and background checks are not required.  However, if individual board members wish to volunteer in the schools then they would be subject... Read More

If a quorum of the board attends a public forum does the forum have to be posted as a board meeting?

March 23, 2023

If the meeting was advertised by the superintendent as a meeting for the superintendent to discuss and gather information from the community and the board members attended and participated only... Read More

Do executive session minutes need to be reviewed, voted on and approved by the board? How should this be done?

March 23, 2023

There is no statutory requirement in Oregon for the board to approve minutes for either public or executive session. Robert’s Rules of Order treats approval of the minutes as part of the... Read More

Does a board have to have a meeting to schedule a special meeting or cancel a meeting?

March 23, 2023

No; the board does not have to meet to schedule another meeting. ORS 332.045 states that meetings can be called in the following ways (for K-12 districts): by the board... Read More

What is a ‘360-degree evaluation’ of a chief executive (superintendent or college president) and how is it used?

March 23, 2023

A 360-degree evaluation refers to evaluation data gathered from people all around the chief executive. This might include administrators, parents, teachers, other staff, community leaders, other associations and organizations your... Read More

Ask OSBA

March 23, 2023

OSBA staff answers some common (and not so common) questions about board governance, board members’ roles and responsibilities, good practices, running board meetings and board conflict. Don’t see the answer to your... Read More

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