Member Resources

The resources below are provided to OSBA members as a member benefit.  When you click a link to access the item, you will be asked to login.

Boardsmanship

This is an image of $nameBoard Chair's Guide

Board chairs face an onslaught of decisions and responsibilities including conducting board meetings, working with their superintendents, and dealing with pressure groups, the news media and parents. OSBA recommends board chairs and anyone thinking about selecting or becoming a board chair read this publication, which contains straightforward guidelines as well as answers to questions we've received throughout the years. Updated in December 2015.

This file is in Adobe Acrobat PDF format. Click here to download.     
This is an image of BoardSelfEvaluationBoard Self-Evaluation: Oregon Board Standards for Governance

Board self-evaluation provides more than just accountability and communication. It provides an opportunity for building the best possible leadership for the district and community. Analyzing how your organization functions at the top sends a positive message about your strength as a board. OSBA developed this resource to make the process as easy and streamlined as possible. It is based on recognized standards for district management and reflects the district's own goals.

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This file is in Adobe Acrobat PDF format. Click here to download.  This file is in Microsoft Word format. Click here to download.  This file is in Rich-text file format. Click here to download. 
This is an image of $nameBoardsmanship for Oregon School Board Members

A comprehensive look at what it takes to be an Oregon school, ESD or community college board member. Updated in December 2015.

This file is in Adobe Acrobat PDF format. Click here to download.     
This is an image of ParlimentaryProcedureGuideGuide to Parliamentary Procedures

Parliamentary procedures can help boards transact business with speed, efficiency, fairness and harmony. This simple guide, written by OSBA staff specifically for school district, education service district and community college boards, covers the basics of conducting meetings. A handy pocket card listing the precedence of motions and the rules governing them is provided for easy reference.

This file is in Adobe Acrobat PDF format. Click here to download.     
This is an image of PublicMettingsLawGuidePublic Meetings Law, Board Meetings and Executive Sessions

Everything you need to know about public meetings is now in ONE handbook. We've added information and updated legal references and addressed your concerns by answering commonly asked questions and providing sample notices and minutes. Updated in December 2015.

This file is in Adobe Acrobat PDF format. Click here to download.     
This is an image of SuperintendentEvaluationGuide-CombinedSuperintendent Evaluation Workbook

Selecting and evaluating the superintendent is one of the school board’s most important jobs. The information, research, tips and worksheets you'll find here represent a wealth of experience compiled by our Board Development experts that not only makes your job easier, but insures your schools have the qualified, progressive leadership they deserve. This guide will also help you establish and strengthen the various roles and responsibilities within the superintendent-board team.

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This file is in Adobe Acrobat PDF format. Click here to download.  This file is in Microsoft Word format. Click here to download.  This file is in Rich-text file format. Click here to download.  K -12 version
This file is in Adobe Acrobat PDF format. Click here to download.  This file is in Microsoft Word format. Click here to download.  This file is in Rich-text file format. Click here to download. ESD version

Board Secretaries

This is an image of BoardSecretariesHandbookBoard Secretary Handbook

This handbook covers many of the areas you need to know as an Oregon school board secretary, including the roles of the board, superintendent, board chair and board secretary; public meetings; public records; district policies; communication; ethics; and selecting and preparing new board members. Written by OSBA staff with input from board secretaries.

 This file is in Adobe Acrobat PDF format. Click here to download.    
This is an image of BoardServiceCertificateBoard service appreciation certificate

Print your own certificates with a color printer. Certificate prints on letter-size paper but can be trimmed to a standard frame size of 8 x 10 inches.  (Only the board secretary has permission to create a certificate.)

Create a certificate

Budgeting

This is an image of BudgetCommitteeHandbookBudget Committee Handbook

Budget committees are a key part of a district's decision-making process. Although most school funding now comes from the state, the function of your local budget committee has not changed. This eight-page handbook, written by OSBA staff, explains the committee's duties and responsibilities.

This file is in Adobe Acrobat PDF format. Click here to download.     
This is an image of $nameOregon School Bond Manual

This file is new The Oregon School Bond Manual contains all the details you need to understand the long- and short-term borrowing options for school districts, education service districts and community colleges. The manual is the result of a collaboration between OSBA, Piper Jaffray and Hawkins Delafield & Wood LLP. Updated in January 2016.

This file is in Adobe Acrobat PDF format. Click here to download.     
This is an image of Construction Contract Manual cover 93x120Oregon School Construction Contract Manual

This file is new This construction contract manual helpsschool districts, education service districts, charter schools and community colleges understand the procurement process and contract negotiations information for design professional and construction services. The manual was written and produced through collaboration between OSBA, PACE and Ball Janik LLP in January 2016.

This file is in Adobe Acrobat PDF format. Click here to download.     

School Safety

This is an image of $nameQuick Tip Lanyard

When an emergency strikes, what should teachers, students and others in school buildings do? Be sure to put this quick reference guide with your customized information on the back of nametags for all staff, teachers, volunteers, visitors and substitutes.

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This file is in Adobe Acrobat PDF format. Click here to download.  This file is in Microsoft Word format. Click here to download.   

Also available in Spanish.

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This is an image of $nameSRP Response Poster

When an emergency strikes, what should teachers, students and others in school buildings do?  Download, customize, print and hang this SRP response poster.  It can be a daily reminder of the expected response to emergency situations in classrooms, hallways, offices etc.

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This file is in Adobe Acrobat PDF format. Click here to download.  This file is in Microsoft Word format. Click here to download.   

Also available in Spanish.

This file is in Adobe Acrobat PDF format. Click here to download.    This file is in Microsoft Word format. Click here to download.

Online Courses

Ethics online course

This course includes a framework for understanding the various regulations affecting school board behavior and a review of government ethical standards, and will highlight what you need to know about Oregon's ethics laws to comply with the law and stay off of the front page of your local newspaper. The course is about 38 minutes long.

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New Board Member orientation online course

This module will help guide new board members through resources and advice for a successful beginning to their board service. The course includes video vignettes of advice from experienced board members and links to several online resources.

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Public Meetings online course

An overview of the do's and don'ts of public meetings, minutes and executive sessions with examples. Whether meeting the letter of the law or the court of public opinion, this course discusses how to stay out of hot water, even if it might be legal. How to handle e-mail and electronic meetings. Narrated by Steve Lamb, this course is 56 minutes long.

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Roles and Responsibilities online course

Who does what and why? What are the usual pitfalls, and how can you and your board avoid them? Chain of command, Policy Governance, Board/Superintendent/Community relationships, and Teamwork. Narrated by Betsy Miller-Jones, this hour-long, interactive course features video scenarios, practical concepts, and the things that tend to trip up boards.

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School Finance online course

Learn the sources of funding for Oregon school districts and how that funding is distributed. We will discuss the board’s role in the budgeting, accounting and auditing processes and help Board members understand what they can do to ensure fiscal accountability.

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School Law Basics online course

This course is an overview for board members of their duties and legal responsibilities regarding policy, curriculum, staffing and budget. It provides an introduction to state and federal laws and includes a discussion of laws related to students, personnel, public records and public meetings. It will help you identify areas in which you may want more in-depth training. The course runs 15 minutes.

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Publicly available resources

  • Teacher salaries and benefits survey book -  For over 30 years OSBA has compiled this book each January on teacher salaries and related benefits. It is the most complete source of teacher costs including salaries, insurance benefits, longevity pay increments, workdays and extra-duty pay. Information is reported by district size (student population). (The Confederation of Oregon School Administrators prepares a companion book on school administrator salaries and benefits.) Also available online - look for SPOT (School Personnel Online Tools). 
  • OSBA/COSA Legislative report - Summary reports of bills enacted by the Oregon Legislative Assembly that affect public schools and community colleges.
  • School Leader News - A newsletter with state and national news about public education.
  • Legislative Highlights - A newsletter containing the latest news and information on activities at the Oregon Legislature that affect public education. It is published weekly during Oregon's biennial legislative session.

External resources

  • The National School Boards Association (NSBA) Online Bookstore - The books and reports on this site are available for purchase from the National School Boards Association. Discounted prices apply to NSBA National Affiliate members.
  • Roberts Rules in Plain English on Amazon - This popular guide by Doris P. Zimmerman, published in 2005, helps you run your board meetings smoothly, according to parliamentary procedures. The 172-page book includes charts, summaries, outlines and sample dialogues.
  • The Essential School Board Book on Amazon - High-functioning boards know the difference between effective and ineffective board practices and believe what they do makes a big difference in student success. The Essential School Board Book – Better Governance in the Age of Accountability by Nancy Walser summarizes research linking school board practices to student achievement, featuring stories of diverse boards around the country. The National School Boards Association recommends this 168-page book for its well-researched, practical strategies to improve student achievement through good governance.