Summer Board Conference 2019

July 19-21, 2019

Bend - Riverhouse on the Deschutes - 3075 N Business 97, Bend, OR 97701 - 866-453-4480
Map/Directions

Jim Green at summer board conference

For experienced and new school board members!

The world of public education is constantly changing, from state priorities, national leadership and government reforms to school standards and public attitudes. OSBA’s Summer Board Conference gives you tools to not only navigate change but also to lead. You are an essential player in ensuring that your community’s schools prepare students for life and success on whatever path they choose.

Join us this year, at the Riverhouse on the Deschutes in Bend, Oregon, and let our staff and other educational experts help you discover your strengths, build on shared knowledge, learn new information and craft exceptional solutions.

Online registration is now closed. If you'd like to register or make changes to an existing registration, please contact Amber Smith at asmith@osba.org.

EVENT APP IS LIVE!

 

Have access to all Conference information at your fingertips. Customize the conference agenda, schedule your personal meetings, view information about keynote speakers, workshop presenters and partners and receive notifications of important updates.

 

After you register for the event, you will receive an email invitation to download and login to the app. You will find the app in the Google Play or Apple stores by searching for OSBA conferences and download the app created by Pathable.

Charter schools- please read the following before registering for OSBA’s Summer Board Conference:

As you may have heard, OSBA’s tax status changed as of July 1, 2018 (see FAQ linked below for details). Under the new designation, OSBA can no longer accept dues and/or service fees from charter schools because they are not recognized as political subdivisions of the state as defined under federal tax code. Therefore, beginning July 1, 2018, charter schools will no longer be able to be associate members or contract directly with OSBA for services.

To access OSBA services, which includes conferences and events, charter schools are now required to submit a Memorandum of Understanding (MOU) acknowledging that their sponsoring district has a process in place that provides access to OSBA services. OSBA needs to have your fully executed MOU on file prior to the conference (see sample MOU linked below), or we will not be able to honor your registration. Please mail the completed MOU to the address below, attention Vicky Black, or email vblack@osba.org.  

For questions about charter schools, please contact Kristen Miles at kmiles@osba.org.

FAQ

Sample MOU

For event questions, contact asmith@osba.org.

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2019 Pre-Conference: Friday, July 19th

2019 Summer Board Conference: Saturday & Sunday, July 20th - 21st

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Conference registration:

Friday pre-conference workshop (The Board's Leadership Role in Equitably Improving Student Learning) and Administrative Professionals Workshop require separate registration.

  • The Board's Leadership Role in Equitably Improving Student Learning pre-conference is $135 per person
  • Administrative Professionals Workshop is $135 per person.

Saturday and Sunday Summer Board Conference is $185 per person.

Cancellation: There is a $50 fee for each cancellation received after July 11th. No-shows will be billed the full registration fee.

Online registration is now closed. Please contact Vicky Black at vblack@osba.org with any questions.

Meals:

Friday & Saturday, July 19 and 20
Breakfast and Lunch will be provided at the Riverhouse Convention Center

Sunday, July 21
Breakfast will be provided at the Riverhouse Convention Center

Administrative Professionals Workshop

Friday, July 19, 2019


7:30-8:00a.m. Registration  
8:00-8:30a.m. Welcome & Introductions  
8:30-10:15a.m. Executive Sessions
Everything you wanted to know about executive sessions but were afraid to ask. In this interactive presentation, your questions are encouraged!
Steve Kelley, OSBA Board Development director; Spencer Lewis, OSBA Litigation Services member services attorney 
10:15-10:30a.m. Break  
10:30a.m.-12:00p.m. Your Questions Answered
Ever wished you could phone a friend with a work question? Throughout the year OSBA receives calls from board secretaries on issues ranging from how to deal with meeting notices to how to prevent a board from straying during executive session. Learn from one another and OSBA staff on approaches you can take to avoid falling into – or help get yourself out of – a sticky situation.
OSBA staff via video
12:00-1:00p.m. Luncheon  
1:00-2:15p.m. Policy 101
Learn what policy is and the role administrative regulations play in the implementation of policy. The workshop includes common mistakes, steps for reviewing policy, best practices and problems that can result from holes in your policies.

Peggy Holstedt, OSBA Policy Services director
2:15-2:30p.m. Break  
2:30-3:40p.m. Hot Topic Roundtable Discussions
  • Potpourri for the Business Office, Lori Sattenspiel, OSBA Legislative Services director
  • Legislative Impact on Policy, Peggy Holstedt, OSBA Policy Services director
  • Board Meeting Minutes, Jennifer Nancarrow, OSBA Litigation Services attorney
  • Your District is Getting Sued: Subpoenas, Tort Claim Notices, etc., Michael Miller, OSBA Litigation Services attorney
  • Taking Your Social Media Plans to the Next Level, Rachel Baker, OSBA Communication Services branding and digital marketing strategist
  • Board Hearings, Amy Williams, OSBA Litigation Services attorney
  • Ethics, Spencer Lewis, OSBA Litigation Services member services attorney
3:40-4:00p.m. Wrap-up  
4:00p.m. Networking Reception
*No-host bar and hors d'oeuvres *Guest Welcome
 

 

The Board’s Leadership Role in Equitably Improving Student Learning

Preconference – Friday, July 19, 2019

Presenters: Renee Sessler, Kristen Miles, & Pam Lybarger, OSBA Board Development specialists

7:30-8:00a.m. Registration
8:00-8:30a.m. Welcome & Introductions
8:30-10:15a.m. What questions to ask
When your board receives a report on data and the presenter asks, "Do you have any questions?" do you know what to ask?
10:15-10:30a.m. Break
10:30am-12:00p.m. Assessment literacy and the role of the board
What are the different types of assessments typically used in education to measure student learning?  What assessments are used in your system and how does the school board use that information in its governance?
12:00-1:00p.m. Lunch
1:00-2:15p.m. Analyzing data for equity
How do boards “analyze” data rather than receive reports on data?  How do boards integrate equity into their data analysis sessions? What questions should boards ask of data?
2:15-2:30p.m. Break
2:30-3:15p.m.  Analyzing data for equity, continued
3:15-4:00p.m. Tying it all together and taking this back to your boardroom
How does the board appropriately use pressure and support to equitably improve student learning?  What plans can your board make to govern for improved student learning?
4:00p.m. Networking Reception
*No host bar and hors d'oeuvres *Guest Welcome

 

Friday, July 19, 2019

8:00 a.m. to 4:00 p.m. 

  • Pre-Conference Workshop for Board Members on The Board's Leadership Role in Equitably Improving Student Learning
  • Pre-Conference Workshop for Administrative Professionals

4:00 p.m. Networking Reception with Conference Exhibitors. No-host bar and hors d'oeuvres. Guest welcome!

  • Governor Invited (Photo opportunities available)

 

Saturday, July 20, 2019
 
7:30 a.m. Registration

8:00 a.m. Welcome, OSBA president Tass Morrison (Cascade A)

8:15 a.m. Opening Remarks, OSBA executive director Jim Green (Cascade A)

Keynote: "Voter Attitudes and Perceptions," John Horvick, DHM Research

9:15 a.m. Break

9:30 a.m. 
Workshops

Effective Advocacy: Guiding Your Agenda Through the Legislature
(Cascade E/F)
Jake Weigler, Partner, Hilltop Solutions
OSBA and its members focused on revenue reform and cost containment for the 2019 legislative session. Learn how our grass-roots approach made a difference with elected officials and how it boosted our advocacy for adequate and sustainable school funding. Learn about the strategies we used with school board members, administrators and other educational leaders to inform and engage their communities about the issues, what worked and what didn’t.

(**B) Basic Roles and Responsibilities Board Best Practices
(Cascade G)
Pam Lybarger, OSBA Board Development specialist
The school board has a unique role to play in the district. Who does what and why?  You’ll learn about the board’s relationship with the superintendent and how to avoid common pitfalls while focusing on best practices and your legal roles and responsibilities.

(**S) School Law for Board Members Attorney Panel
(Cascade H/I)
Jennifer Nancarrow, Andrea Schiers, Amy Williams and Callen Sterling, OSBA Litigation Services attorneys
Join a panel of OSBA attorneys for an overview of the laws impacting school board members. We will cover public meetings, executive sessions, public records, records retention and the board’s role in student and staff disciplinary matters.

10:45 a.m. Break

11:00 a.m. 
Workshops

(**S) 2019 Legislative Session Review
(Cascade E/F)
Lori Sattenspiel, OSBA Legislative Services director; Richard Donovan, OSBA Legislative Services specialist
Every legislative session is unique, requiring strategies to oppose certain bills and support others. Come learn about school funding, the class-size bargaining bill and other major issues of the 2019 session. We will also provide a peek into what the 2020 session is expected to look like. 

(**S) Boards’ Role in Negotiations: Part 1, Presentation
(Cascade G)
Peggy Stock, OSBA Labor Services director; Marie Dudgeon, OSBA Labor Services labor relations consultant; Michael Osmanski, OSBA Labor Services labor relations specialist
Is it your turn to serve on the bargaining team, but you’re not sure what your role is? This introductory presentation will cover rules that govern labor negotiations, the bargaining process and the crucial role board members play. Attendees will have the opportunity to ask questions and participate in a simulated bargaining activity in a follow-up workshop.

(**B) Ethics for Board Members
(Cascade H/I)
Spencer Lewis, OSBA Litigation Services member services attorney; Michael Miller, OSBA Litigation Services attorney
OSBA attorneys will cover the Oregon government ethics laws as they pertain to board members, including conflicts of interest, nepotism, receipt of gifts and use of the board member’s position for financial gain.

12:15 p.m. Lunch (Cascade A)

Lunch Presentation: "You Are Now a Mandatory Reporter, What Training Opportunities Are There?" Dave Harvey, PACE administrator, and Haley Percell, OSBA Litigation Services director

1:30 p.m. Workshops

(**G) Ensuring Equity and Excellence for Each Learner through Mindfulness and Intention
(Cascade E/F)
Kendra Hughes, Northwest Regional ESD professional learning specialist
The reality of every child receiving their “free appropriate public education” is different for each student based on ZIP code, family’s income, native language, immigration status, gender, ability, sexual orientation and more. How can boards maintain compliance with state and federal guidelines and district policies and procedures to encourage the success of each student? Come to find out. 

(**S) Boards’ Role in Negotiations: Part 2, Simulation
(Cascade G)
Peggy Stock, OSBA Labor Services director; Marie Dudgeon, OSBA Labor Services labor relations consultant; Michael Osmanski, OSBA Labor Services labor relations specialist
Following the introductory training on the collective bargaining process, join the presenters for simulated negotiation activity. The simulation will include negotiation of ground rules and current bargaining issues.

Effectiveness and Value of Having a Teacher of Color
(Cascade H/I)
Marvin Lynn, Portland State University College of Education dean
Research on the pedagogical practices of black male teachers in K-12 classrooms demonstrates the power and impact that teachers of color can have in increasingly diverse classrooms. Teachers of color can support the academic achievement of students of color while providing all students with exposure to more diverse cultural and linguistic experiences. We will also explore successful strategies for recruiting and retaining teachers of color.

2:45 p.m. Break

3:00 p.m. Hot Topics (Cascade A)

4:00 p.m. Region Roundtables (Cascade A)

5:00 p.m. School Board Members of Color Caucus Meeting

Sunday, July 21, 2019

8:00 a.m. Workshops

Student Civil Rights and Discipline
(Cascade A)
Michael Miller, Callen Sterling and Amy Williams, OSBA Litigation Services attorneys
Confederate flags, rainbow flags, T-shirt slogans, off-campus social media use, transgender student bathroom and locker room usage — OSBA attorneys explain student constitutional rights and the board’s responsibilities with respect to protecting student civil rights while also maintaining a safe, nondisrupted educational environment.

PERS Basics and All That Jazz
(Cascade B)
Carol Samuels, Piper Jaffray & Co. public finance managing director; Chris Davidson, OSBA Business Services director
The Public Employees Retirement System (PERS) is perennially in the news, yet few really understand how it works and why costs are so high and going higher. We will address the history of PERS, the differences among the tiers, what ingredients led to the current shortfall, how the collar works, the implications of the 2017 valuation on school district budgets, a review of recent legislation on side accounts and the chance for state matching money, as well as possible legislative changes.

(**G) Media and Social Media 101
(Cascade C/D)
Alex Pulaski, OSBA Communication Services director; Rachel Baker, OSBA Communication Services branding and digital marketing strategist
As a new (or newer) school board member, it can be intimidating to deal with reporters and social media blowups over school-related issues. This session will set you up for success by offering tips on how to create relationships, understand the differing media spaces and respond effectively. We will discuss lessons learned from recent incidents and allow time for questions.

(**B) Policy 101 (Board Governance through Policy)
(Cascade E/F)
Peggy Holstedt, OSBA Policy Services director
This workshop explains the authority of boards to lead their districts by setting policies. Learn what policy is and the role administrative regulations play in the implementation of policy. The workshop includes common mistakes, steps for reviewing policy, best practices and problems that can result from holes in your policies.

9:15 a.m. Break

9:30 a.m. Workshops

(**B) Public Meetings and Public Records Law
(Cascade A)
Andrea Schiers and Jennifer Nancarrow, OSBA Litigation Services attorneys
Learn how to properly conduct a public meeting, including when you are permitted to exclude the public and conduct an executive session. This session will also cover the public record laws. Learn what a public record is and what the school’s responsibility is to maintain those records.

Intro to Parliamentary Procedure
(Cascade B)
Renee Sessler, OSBA Board Development specialist
Do you have questions about making motions or how to amend motions? Do you know the essential rules of parliamentary procedures? What role does the chair play in your meetings? We will provide you with answers to these and other questions and give you the opportunity to practice making motions.

Don’t Rush, Being OSCIM Takes Time
(Cascade C/D)
Michael Elliott, Oregon Department of Education school facilities program manager; Leanna Heiman, ODE technical assistance program coordinator; Stephanie Dost, McKinstry account executive; Leroy Landers, Malhum Architects Inc. principal
Thinking about a bond? We will look at the timeline leading up to a potential general obligation bond election. We will also focus on how the Technical Assistance Program (TAP) and the Oregon School Capital Improvement Matching Program (OSCIM Program) interact with a board’s thinking about a general obligation bond.

The Board’s Role in Personnel Matters
(Cascade E/F)
Peggy Stock, OSBA Labor Services director; Haley Percell, OSBA Litigation Services director
Learn about the board’s role in school personnel matters including: hiring, evaluating and managing the district superintendent or charter director, the board’s role in collective bargaining agreement negotiations, the board’s role in staff discipline and termination, and employee complaint and termination appeals and hearings.

10:45 a.m. Break

11:00 a.m. Workshops
  
Board Hearings
(Cascade A)
Callen Sterling and Amy Williams, OSBA Litigation Services attorneys
OSBA attorneys will discuss the various types of board hearings including student expulsion hearings, employee termination hearings and appeals, and complaint appeal hearings.

Board Self-Evaluation and Superintendent Evaluation
(Cascade C/D)
Steve Kelley, OSBA Board Development director and Pam Lybarger, OSBA Board Development specialist
Employees want to know what their bosses think of their performance and how they can improve. Your primary employee, the superintendent, is no different. Learn about this process and at the same time learn about the value of conducting a board self-evaluation.
 

(**B) School Finance
(Cascade B)
Spencer Lewis, OSBA Litigation Services member services attorney; Chris Davidson, OSBA Business Services director
This workshop explains how schools receive funding, and explores the board’s role in ongoing fiscal oversight, the step-by-step budget process and how the budget committee fits in. It also includes ice cream!
  
(**G) Charter Schools Potpourri
(Cascade E/F)
Kristen Miles, OSBA Board Development specialist
Come ready to discuss several topics related to charter school operations and governance, including a legislative update about bills impacting charter schools, the applicability of public meeting law in certain situations, and best practices in conducting the evaluation of a charter school director. Bring your questions!


12:15 p.m. Adjourn

**B – Leadership Institute Bronze Level workshop; **S – Leadership Institute Silver Level workshop; **G – Leadership Institute Gold Level workshop

 

Printing the Agenda:

After you register for Summer Board Conference, you will receive an email invitation to download and login to the app. You can find the app in the Google Play or Apple stores.

We will not provide a bound, printed program at the conference. If you want a hard copy of the program, login to the app and click "Print" and then select "Print Full Schedule."

  

John Horvick 2019Keynote: “Voter Attitudes and Perceptions"
John Horvick, DHM Research

Oregonians have a lot to say, and DHM Research keeps its finger on the pulse of what Oregon voters around the state are thinking and feeling. Horvick will share research on issues that shape voter perceptions and how this information can inform school boards when they are advocating with the Legislature or working on decisions affecting their school districts. Through this presentation, participants will gain insight into what Oregonians care about and how this information might shape a school board’s decision-making.



Speaker Bio:

John Horvick, director of DHM Research client relations and political research, has wedded his passion for community-based politics with his expertise in opinion research. He feels that public opinion work is a powerful tool for answering the question at the center of any democracy: “What kind of community do you want to live in?” His areas of interest include electoral politics, health care, education, land use planning, natural resource use, energy and utilities, transportation, and taxation. Horvick holds a degree in sociology and has devoted himself to furthering a culture of civic engagement in Oregon. He regularly presents to public officials, boards of directors, nonprofit groups and regional and national conferences, and his insights can often be found in local and national media.

 

Location

Riverhouse on the Deschutes - 3075 N. Business 97, Bend, OR 97701 (Map/Directions)

Hotel Reservations

The Riverhouse and Red Lion are sold out, please contact Sarah Herb at sherb@osba.org to be placed on a waiting list.

When making a reservation at any of the locations listed below please make sure you mention that you are scheduling for the Summer Board Conference with the Oregon School Boards Association. We have blocks of rooms at each respective location for a discounted rate.

Cancelling Hotel Reservations

If you need to cancel your hotel reservation at the Riverhouse or Red Lion, please contact Sarah Herb at sherb@osba.org rather than cancelling through the hotel directly.

Riverhouse on the Deschutes - 3075 N. Business 97, Bend, OR 97701

Hotel rates are: $189 single/double; and riverview-$199 single/double, plus 17.2% tax and fees. Rates cannot be guaranteed after June 25, 2019, or when the room block is full, whichever comes first. A 72-hour cancellation notice is required to avoid penalties.

Information about Riverhouse on the Deschutes room types and the amenities associated with your room reservations is available from the hotel website or by calling 541-389-3111 or toll free 866-453-4480.

or

Red Lion on the Deschutes, 15 NE Butler Market Rd, Bend, OR 97701

Hotel rates are $199-single/double per night plus 12.2% tax. Rates cannot be guaranteed after June 25, 2018, or when the room block is full, whichever comes first. A 24-hour cancellation notice is required to avoid penalties.

A select-group of OSBA Business Exhibitors will be available throughout the conference to provide expert insight on a variety of topics.


Exhibitors

Property and Casualty Coverage for Education (PACE)

PACE, an OSBA strategic partner, is the leading provider of property and casualty coverage for public schools, education service districts, community colleges and charter schools.

Ball Janik

Ball Janik LLP has earned a reputation for industry leadership in land-use law, construction and design, construction litigation, commercial litigation and insurance recovery.

DLR Group

DLR Group is an integrated design firm delivering architecture, engineering, interiors, planning, and building optimization for new construction, renovation, and adaptive reuse.

Piper Jaffray

Municipal bond investment banking firm with expertise in underwriting, financial advisory services, portfolio management and market making for fixed income securities.

McKinstry

McKinstry is a national leader in designing, constructing, operating and maintaining high-performing buildings.

Partners

  • larger new logo for pace in 2017
  • Click to visit the Oregon Rising website.
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